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 Assignment 6 (Due: before February 6, 2009, 13:00hrs)

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rsgamboa
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PostSubject: Assignment 6 (Due: before February 6, 2009, 13:00hrs)   Mon Jan 19, 2009 7:59 am

Use your imagination and come up with an idea of how USEP can use an Intranet or Extranet.
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Miah Mae C. Bernaldo

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PostSubject: Re: Assignment 6 (Due: before February 6, 2009, 13:00hrs)   Wed Jan 28, 2009 9:42 pm

hmmf.. maybe USeP can use intranet or extranet during meetings, it may either be a university meeting or a faculty meeting. i have come up with this idea since i have observe that most faculty members of each department were so busy and maybe the administration also. even they are not in the same place, they can talk with each other.

i dont really dont now how will be the flow of this. maybe this will use intranet which only usep faculty and admin can only access(of course). maybe online or through LAN virtual Chatting..
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Agnes Galinato

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PostSubject: USEP: Intranet and Extranet for FUTURE use   Thu Feb 05, 2009 5:59 am



When deciding to make an intranet system, the organization must have a background analysis or situational investigation. It must answer on what are the things that the organization needs the most to attain growth and productivity. In a University, almost all fields are being covered by everyone. People handle many different jobs that communication is a thing that could not be done instantly. There are also some news that should be propagated in the whole University when it is concerning all the staff or even the students.

So, Im thinking that the University should have an Intranet System that could handle these concerns:

Communication (Home Page)
All the staff in the University should be integrated and be unified. Though they are functioning in different departments, all must have communication to expect growth and understanding. It will somehow look like a home web page, where all the latest news of the University should be included. All the events and other occasions must also be present. In this case, all staff will be aware of how the school is doing.

Social Networking
It is like having a friendster account or a blog on the intranet system. But, of course, it should be treated as a productive work social networking. Messages should be related to the events in school as well as updates on their own departments. In this way, everyone on the school would know what the other departments are doing.
With this, staff should create their own personalize page to have a concentrated focus with the students. Much like a forum. Advisers could share ideas on things that they are having difficulty.
In this way, staffs on the University will have a positive outlook on the organization or even inspire others to be virtually active.


Extranet System should also be in these design to fully connect the USEP Schools all over Mindanao. Not just the staffs and other head officers but also the students can also get involve.

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Charmaine Joy Abrenica

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PostSubject: Intranet use in USEP   Fri Feb 06, 2009 12:22 am

Intranet has its own varieties of benefits that would greatly help the university get enhanced in many ways. The university could use intranet by having a private website or some sort wherein university transactions could be done such as forums like discussing important issues that could make or break things inside the university and as well as collection of data that might be needed by any concerned staff in the university that would be really helpful in performing tasks relevant to the school needs. The use of intranet would greatly improve the university's collaboration aspect that may result to more better ideas and concepts. It will not just be limited to faculty and school staffs but intranet is a good way to bring the Usepians closer as they could discuss and share anything that relates to school or a student's point of view that is really significant just like creating a environment for openness that students can appreciate themselves.
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Glayra P. Bustamante

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PostSubject: Re: Assignment 6 (Due: before February 6, 2009, 13:00hrs)   Fri Feb 06, 2009 11:14 am

There are lots of benefits for using intranet and extranet in an organization. One good example is that it hastens the processes in an organisation. Different departments and units can make their operations more effectively and productively. Most importantly, it provides transparency for all people involved in the whole system like employees can perceive clearly how the information and the processes flow in the system.

And so, my personal views for USeP to use intranet and extranet are the following:

Intranet

- The departments can effectively communicate with each other and the exchange of information and processes between them will be done in a more accurate and secured manner. As well as, it can save time in executing the processes and operations which eventually contribute to the productivity of the whole system.

- The employees as well as, the students can play their roles and responsibilities quicker and more effectively since they can have quick and accurate access to the information and data provided to them in the website. An example is that if the students will be able to see lists of schedules or school activities like examinations and clearance signing etc., they will be informed beforehand. The employees can also efficiently do their tasks at a more accurate manner, they can as well as, participate in the group discussions that must be provided by a website that entails the university-related issues and discussions. Indeed, information and knowledge sharing can be much effective in intranet, which definitely lead to good teamwork as a whole when every entity in the whole system are cooperating and sharing resources with one another.

Extranet

- Since our university has also a few campuses like USeP Mintal etc., extranet can be useful to integrate their respective operations and information to attain the same goals. Each university can share their information or processes through extranet which eventually help one another to execute their operations more effectively. Extranets like that in intranets though in a wider system, can help in the productivity of the university, as whole system connected with one another.

- Students and employees from different campuses can efficiently share their knowledge through extranet which indeed, can be a good platform for information-sharing between different people.

- Indeed, with extranet, it can build a stronger team when all systems from different campuses are integrated.
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regina e. abadilla

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PostSubject: How our school could utilize the intranet or extranet?   Fri Feb 06, 2009 12:10 pm

USeP consists of student, faulty, management a community, definitely we need to communicate outside the institution. Website is on of the strategies we could build to have a healthy communication outside the academe. However, before we go beyond the organization, we must consider first some challenges encountered inside our school. We where technology was focus must consider the application of high-end and high tech communication system even in the admin- students and faculty communication. Designed intranet just as system administration for students, staffs, department/ colleges, and even for class that would be accessible for all would be a nice idea I guess. News updates or I said online publication would be one of the systems we could implement to; even the tradition-teaching standard can be into a revolutionized ways as forums and blogs where the teachers could post discussions and the students could access it for replies or any work. The students could access there grades online with the provision given to them. In the other way, we could utilize also the extranet through having a direct remote access in our school network for the teachers and students, which enables us to link personal or shared documents from whenever we are in a safe and secure environment. It would be a good idea since USeP has many campuses.

In fact there is so many systems already proposed and I guess implemented here in our school, if only those students and developers capable for making systems for the ease of administration, then eventually there would be a nice flow of organization inside and out of our school. So think wise and productive.!

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Mark Van M. Buladaco

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PostSubject: Re: Assignment 6 (Due: before February 6, 2009, 13:00hrs)   Fri Feb 06, 2009 5:07 pm

Using intranet for the USEP is very helpful for the management protocol among departments and other offices inside the university. The effective way of applying intranet is using a virtual conference roomm for departmental meetings wherein each personnel will not hesitate to come into a venue. All they need is a computer and an internet connection.


Another good example is a virtual memorandum where in the memo is only send through emails but the authentication still remains.


Since the university have external campuses, it can make use of extranet for communication in all school campuses.
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Richard Mark Daliba

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PostSubject: Re: Assignment 6 (Due: before February 6, 2009, 13:00hrs)   Sat Feb 07, 2009 2:11 pm

using intranet as the source for connectivity of each departments and sub-offices to easily disseminate information like letters, memos and even data. through intranet, there would be collaboration and productive workforce between officials in the university. We could lessen the time it takes to gather information needed by different offices.
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PostSubject: Re: Assignment 6 (Due: before February 6, 2009, 13:00hrs)   Thu Feb 12, 2009 10:31 am

Making use of internet and intranet provide so many benefits for the university especially for information management. Utilizing the internet the university will be able to provide any information for the students, faculties or even anyone who wants information from the university. Memorandum, policies, latest news, activities, etc. van be posted and made available to anyone anywhere at anytime through its website. The university can also used the intranet or the online environment (for instance) for all USEP campuses. With this, faculty of different campuses wont need to gather together in particular place to have a meeting, rather they can do it online like video conferencing. With the use of internet and intranet enable the university to manage flow of information to users without the hindrance of distance.
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Eric Ibasco

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PostSubject: Assignment 6   Fri Feb 13, 2009 5:39 pm

Having or using an Intranet or Extranet in a certain office, organization or maybe in a university can really give a lot of benefits to the school because it can easy up the sharing and accessing of information within the area. And by come up this technology it must be first explain what is totally the purpose and advantages that will have if intranet or extranet will be implemented, on how to fast and improve their works in terms of the electronic documents because computer today are become helpful to a certain colleges, so that it can give a clear explanation to the following people who have the power to make this thing possible.
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Clenemae G. Galgao

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PostSubject: Assignemnt 6   Fri Feb 13, 2009 9:12 pm

Having an intranet and extranet, it can be used as a source of information for students, faculties, and staff. Other is that it can be used as a field of socialization and communication. Interaction between fellow students, or faculties from any department.
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giesi mae l. gorgonio

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PostSubject: assignment 6   Tue Mar 03, 2009 10:31 am

Since many schools and other non-profit groups have deployed intranet and extranet, it will be great if USEP will do the same. I think it will be helpful if the university can make used of a simple intranet and extranet that consist of an internal email system and a message board service because sometimes proper dissemination of memo inside and outside the university is not properly observed leaving many of the faculty, staff and students uninformed. Updates, memo, policies and other university news will be posted in the message board in order to inform all of the concerns. Another is the video conferencing, in which faculty will not be meeting in a specific venue cutting the budget allotted for transportation, food and the like. If these will be realized, then proper managing and distribution of information will be observed in each and every one. Like a Star @ heaven
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PostSubject: Assignment 6   Tue Mar 17, 2009 4:55 am

An intranet within the university will make it easy to make a wide variety of different documents available to employees, which provides centralized and coherent access to the institution's knowledge, which is referred to as capitalization of knowledge. In this manner, it is generally necessary to define the access rights of the users of the Intranet to the documents located thereon, and consequently authentication of such access rights to provide them with personalized access to certain documents. Documents of any kind (text, images, videos, sounds, etc.) can be made available on an Intranet. In addition, an Intranet may provide a very interesting groupware function which allow group work.

An Intranet can also help in communication in all branches of the university and limits errors as a result of poor flow of information. Information available on the Intranet must be updated to prevent version conflicts.

An extranet can also help the faculty share information or give lessons to the students when he/she is unable to have a face-to-face class.
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Anthony E. Catamora

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PostSubject: Assignment 6   Sat Mar 21, 2009 12:22 am


As far as I can bare my affirmative concern, the idea of integration of Intranet and Extranet in the school has a long way to go. Extranet and intranet are very important things for every establishments, company, business groups, and as well as school in aiming an organized, centralized and security controlled data and information management system and business communication system inside the organization.

The University must come up with a certain idea on how Intranet and Extranet can be productive and helpful as it is being imposed and used inside the organization. That is for sure that a lots of students, faculty, staff, and employees would be able to benefit through a proper implementation of these kind of Internet technologies.

INTRANET FOR USEP:

Through coming up with the idea of having systematic analysis for proper implementation of Intranet in the school, It is good to know first past and present flaws regarding with the management of data and information in the organization. Since Intranet is involved, the school must implement first a private network using TCP/IP suit protocol that will allow access to all members in the organization such as employees, facullty, staff, and student as well. Acess controll must still take place to all the members or employees in accessing the central data and information system and this will enable the school will establish centralized access of data and information inside the institution. Through this proper implementation of Intranet in the school, every students and employees shall have the control in access to the data and information and shall be able also to protect the privacy of everyone in the organization. This also will help to control the secuirty of data and information system. Through this private network, UseP could be able to manage the distribution of information inside the school and many would be able to share to others its resources to maxamize the use of internet.

EXTRANET FOR USEP:


The University may also implement Extranet to extend the distribution and acess of data and information outside the school. I must say that Extranet is a big help for the school to extend its access outside to maxime the efficiency of the Internet technology. Within the private network, the admin could find another resources outside and could have information sharing by both parties. Thus, the university may be able to supply the demands of the education of the students and can help the government as well.
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julie ann niones

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PostSubject: Re: Assignment 6 (Due: before February 6, 2009, 13:00hrs)   Fri Mar 27, 2009 5:38 am

We could use intranet to share confidential information (e.g. memo, meetings) between administrations and faculties. With this there will be an efficient communication and could save time while the extranet could be used for effective communication and information sharing between administration and students, and also between campuses.
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